Executive assistance | Office manager or executive assistance?

Doubting between an Office Manager and an Executive Assistant? Here are the differences

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Am I better off hiring an Office manager or an Executive Assistant? What are the underlying differences? When deciding who should be the next addition to your team, you might be unsure whether you need an Office Manager or an Executive Assistant (EA).

Based on your and your company’s specific needs, one can be more suitable than the other, but how to choose?

Let’s go through what each role is about, and why they’re different.

Who is an Office Manager?

Office Managers are really involved in business supportive tasks. They are there to support the whole company. Of course, specific tasks and duties can differ from company to company: in some cases an Office Manager might have to manage the agenda of the company’s executive as well.

Our Headroom office manager Kel, for example, is here to ensure everything office-related is taken care of: supplies, deliveries and logistics. But also team events and Friday drinks, bookings and travel arrangements for the team.

Who is an Executive Assistant?

EAs’ main focus is supporting individual people within a company: Chief Executive Officer, c-suites, entrepreneurs… great business people need great, qualified executive assistants. They are equal to each other and an EA can also be a sparring partner.

An EA can take over a variety of tasks: they can manage the executive’s complex inbox and agenda (scheduling appointments based on the entrepreneur’s preferences), book private and business travels and follow meetings on their behalf. Beyond that, an assistant should be able to think along with the entrepreneur about how they can achieve their goals and unlock possibilities.

At Headroom, all executive assistants are trained to be proactive, strategic partners to the members they assist.

In addition, an EA can also support you on a personal level. They can take care of personal tasks and workload so everything will be balanced and streamlined. This way you will have more time for new business ideas, family and social activities and a better work-life balance.

Working for headroom means growing with and learning from many different members and ea colleagues. i find it very educational and empowering.9
Headroom EA Anique talks about the key role assistants play in entrepreneurs’ success.

So what’s the difference between Office Managers and Executive Assistants?

Now that we have introduced and defined the two roles, let’s dig into the main differences between the two.

Office Manager

  • Supports the company and team as a whole
  • Good IT management
  • Provides a nice workplace
  • Provides a well-stocked lunch table
  • Organizes cozy Friday afternoon drinks
  • Is an important link between employees

Executive Assistant

  • Provides personal support to the entrepreneur
  • Inbox management
  • Agenda management
  • Books business & private travel
  • Searches for restaurants & makes reservations
  • Supports on a personal level
  • Improves your work-life balance

How do I know if I need an Executive Assistant?

  • You feel you don’t have enough time to do everything you should to scale your business and execute.
  • You spend more time on admin and calendar management than strategy and business development.
  • Your work life balance is close to non-existent.
  • You’re missing out on social and family life and your calendar is haunting you.

If you’re asking yourself whether you need an EA, you already know the answer.

Read more on how an executive assistant can take your company and vision to the next level.

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